Beds24 Connection Instructions
IMPORTANT: Do not connect the Beds24 Account to VRScheduler until STEP 2 is complete.
If the Beds24 Account is connected without the correct length propKey's in place, all properties will need to be deleted from VRScheduler and reimported.
Step 1
Log into your Beds 24 Account.
Navigate to Account --> Account Access.
In the next empty API Key area enter:
API Key: Chosen by you, MINIMUM 16 CHARACTERS or connection will not work.
Copy the API Key. It will be entered when making the connection to VRScheduler
API Access Key: allow whitelist IP only
IP Whitelist: 34.210.109.50 52.27.242.23 52.88.133.148 54.68.231.215 34.208.116.10
Allow Writes: Yes
Property Access: Owned by this account only OR Owned or linked to this account
NOTE: Please use Owned or linked to this account if you are not the primary account owner.
Navigate to Account --> Account Access.
In the next empty API Key area enter:
API Key: Chosen by you, MINIMUM 16 CHARACTERS or connection will not work.
Copy the API Key. It will be entered when making the connection to VRScheduler
API Access Key: allow whitelist IP only
IP Whitelist: 34.210.109.50 52.27.242.23 52.88.133.148 54.68.231.215 34.208.116.10
Allow Writes: Yes
Property Access: Owned by this account only OR Owned or linked to this account
NOTE: Please use Owned or linked to this account if you are not the primary account owner.
Step 2
Navigate to Properties --> Access.
For each property, enter a propKey, MINIMUM 16 CHARACTERS or the connection will not work.
For each property, enter a propKey, MINIMUM 16 CHARACTERS or the connection will not work.
Step 3
In your Operto Teams account, navigate to Setup --> System Settings, scroll down to the API Connections section and click the Add API Connection button.
Step 4
Click the Beds24 logo.
Step 5
Enter your Beds24 API Key from Step 1.
If you are currently using Operto Teams and switching to Beds24 from another property management system, follow the below steps
Step 5
Property Matching
Merge the Beds24 feeds into previously setup properties.
Navigate to Setup --> Properties.
Filter by Region: Region not Assigned.
For each property, use the Merge Feed To dropdown and select the previously set up property
Merge the Beds24 feeds into previously setup properties.
Navigate to Setup --> Properties.
Filter by Region: Region not Assigned.
For each property, use the Merge Feed To dropdown and select the previously set up property
Step 6
Master Calendar Review
With both feeds active, the new bookings should exactly match the old. The Master Calendar will allow you to easily review for import errors.
With both feeds active, the new bookings should exactly match the old. The Master Calendar will allow you to easily review for import errors.
Step 7
New Task updating
The new bookings created new tasks. Use the Scheduling Calendar to schedule the new tasks and upate any notes - to match the old tasks schedules and notes.
The new bookings created new tasks. Use the Scheduling Calendar to schedule the new tasks and upate any notes - to match the old tasks schedules and notes.
Step 8
If your old property management software used an API connection, deactivate the old connection in Setup -> System Settings and then you will need to make unnecessary Bookings InActive. The easiest way to do this is on the Bookings page.
IMPORTANT
Check your Master Calendar for accurate properties and bookings.
Troubleshooting Tips:1. Search Beds24 in our knowledgebase to see any specific statuses or requirements for import.
2. Use Setup --> Properties, Actions button, Request Pull from Beds24 to retry the import.
3. Contact help-teams@operto.com so we can help to troubleshoot.